This role requires a professional Executive Secretary to efficiently manage and coordinate executive operations with complete confidentiality. Key responsibilities include managing executive schedules and correspondence, tracking decisions and cross-departmental projects from planning through delivery, preparing executive reports and presentations, facilitating seamless communication across teams, and overseeing daily office operations to ensure smooth administrative workflow.
- Key Tasks & Responsibilities:
Manage executive schedules, meetings and correspondence. Follow up with departments and ensure management directives are completed.
Prepare management and project status reports.
Coordinate daily office operations and administrative activities.
Act as a coordination point between management, departments and teams.
Drive projects from planning to completion, tracking timelines, deliverables, and system implementation , and align business and technical teams, resolve delays, and maintain clear project documentation and reporting.
Prepare meeting agendas, minutes and executive summaries , and track management decisions, action items and deadlines and Maintain confidential documents, records and information.
Maintain action trackers and project documentation , and prepare presentations and executive reports , and consolidate information and provide clear updates to management.
Manage office supplies, facilities, maintenance and services
Coordinate vendors and procurement activities and track operational expenses and maintain administrative records
Ensure information, decisions and requirements are communicated to the relevant stakeholders, and follow up on pending information, actions and deliverables , and support cross-functional collaboration and accountability
